Welcome to the California state agency webpage. This page contains information and tools for California state agencies, boards, departments and offices (BDOs) that report their greenhouse gas emissions (GHGs) to the California Climate Action Registry. The most used information is posted first, followed by more information that will be useful to many agencies. This information is categorized as follows.

1. Schedule of events
2. Gathering data
3. Reporting indirect emissions
4. Hiring a verifier
5. Defining boundaries
6. Additional tools

In addition to managing the State agency webpage, the California Registry runs a State Agency Work Group. This work group offers state agency members additional support through quarterly meetings and supplemental webinar trainings. Please feel free to download materials and check back periodically for updates and new information.

Schedule of events

Presentation of Climate Action Leader certificates and photo opportunity with Linda Adams, Secretary for California Environmental Protection Agency

July 1, 2009
12:30PM – 1:00PM
Cal/EPA Headquarters Conference Room 2540

State Agency Work Group Webinar

Spring 2009
Exact date and location TBD

Gathering data

Electricity Use in DGS Buildings

Does your agency or BDO occupy a building or floor that the Department of General Services (DGS) manages or leases to you? This Excel spreadsheet will give you access to the annual electricity used by DGS-managed buildings in 2008. To calculate your annual GHG emissions from electricity use, you will need to determine the amount of space you occupy in the building. This is a ratio of the square footage your agency or BDO occupies in proportion to the total building space. You can find more guidance on estimating annual electricity emissions below.

California Registry guidance on estimating annual electricity use for leased space
Word Format
PDF Format

Voyager

Voyager Fleet Systems maintains fuel purchase accounts for most state agencies. To request Voyager data, you willneed a list of the vehicles that you would like to queryand the Voyager account numbers (at least the first 9 digits) or vehicle license numbers. Voyager will provide the annual fuel purchased for each Voyager account number by reporting year in one Excel document. If the agency or BDO has a large vehicle fleet, Voyager may have to mail the reports on a CD because the size of the file may be too large to email.

The California Account Relations contact is Adam Bruttell.

Adam Bruttell
Relationship Manager
Office: 832-486-1172
Fax: 832-486-1095
Email:

More information about the Voyager system can be found here.

Reporting indirect emissions

Utility Specific Emission Factors
Below is a table of utilities that are California Registry Members. As part of their reporting requirements, these utilities provide an efficiency metric (lbs. CO2/MWH) for the electricity they deliver to their customers. This metric is referred to as a utility-specific electricity delivery metric. These metrics provide the most accurate reflection of the GHG emissions created by the electricity your agency or BDO consumes each year. You can use these metrics in place of the ones listed in the DGS spreadsheet to more accurately report your annual indirect electricity consumption.

2008 Utility Specific Emissions Factors, used for reporting 2009 emissions

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2004-2008 Utility-Specific Emission Factors

2008 Sacramento central plant breakdown of annual electricity consumption and heating and cooling

This Excel spreadsheet contains a list of all buildings served by the DGS-managed Sacramento Central Plant, and their gross square footage. You can use these figures to estimate indirect electricity as well as heating and cooling for buildings served by this plant.

Please note that you will need the total square footage you rent for each building to calculate the percentage of electricity and/or heating and cooling that your organization consumed. For more guidance on how to do this, please see the California Registry guidance on estimating annual electricity use for leased space below.

California Registry guidance on estimating annual electricity use for leased space
Word Format
PDF Format

Hiring a verifier

California-Registry Approved Verifiers on the CMAS Contract

1. Eastern Research Group Inc.
   • Susan Lewis
   • 512.407.1821
2. Ecology and Environment Inc.
   • Jennifer Rouda
   • 415.981.2811
3. ICF Consulting LLC
   • Jodi Young
   • 415.677.7158
4. Tetra Tech EM Inc.
   • Ed Sussenguth
   • 415.222.8345

Sample State Agency Request for Proposal (RFP)
California Department of Forestry and Fire Protection’s 2006 RFP (July 2008)

Defining boundaries

Operational vs. Financial Control Matrix

Table demonstrating the differences between reporting under financial versus operational control, including which emission sources are likely to be present and reported under each control approach.

State Property Inventory

DGS maintains a State Property Inventory (SPI) database that State agencies and BDOs can query for leased and owned buildings. This is a good place to start if you’re building your inventory for the first time. Please note that it is best to double-check with your Administration group to make sure that the facility list is complete and accurate.

http://www.spi.dgs.ca.gov/wscripts/spi.asp?action=Main

Additional tools

General Reporting Protocol

General Verification Protocol

State Agency Members Diagram
Visual diagram of the 27 California state agencies and BDOs that are currently Members of the California Registry

Directory
Telephone and email directory of California state agency and BDO Members

Inventory Management Plan*

State Government GHG Sources*

Case Studies

• Cal/EPA
• CPUC
• DWR

Train Your Colleagues Presentation*

State Agency Work Group (March 2009)

• Agenda
• March 2009 Work Group Slides
• Cal/EPA Reporting Experience Slides
• CDWR Reporting Experience Slides

State Agency Meeting Slides (June 2008)

* Courtesy of The Climate Registry